• Chief Support Services Officer

    Posted: 07/18/2021

    TITLE:

                Assistant Superintendent of Support Services

    SALARY RANGE:

                $80,059 - $129,730

    POSITION TYPE:

                Exempt

    PRIMARY FUNCTION:

    To promote and maintain excellent division-wide administrative and operational practices along with providing oversight for the school division’s construction services, facilities services, project management and coordination, capital improvement planning, safety and security, maintenance program, transportation, custodial services, school nutrition services, and as well as other support services.

    MINIMUM QUALIFICATIONS:

    • Master’s degree from an accredited college or university in Education, Public Administration, Business Administration or related field preferred; in lieu of advanced degrees, candidates may present equivalent experience
    • Considerable successful experience as a school administrator with prior work-related activities associated with the specific areas of responsibility; in lieu of experience as a school administrator candidate may present equivalent technical education and/or experience with the specific areas of responsibility
    • Possess high moral standards and integrity

    PREFERRED QUALIFICATIONS:

    • Holds an Engineer or Architect’s License or has a minimum of 10 years project management experience

    REPORTS TO:

                Superintendent

    PERFORMANCE ROLES AND RESPONSIBILITIES:

    • Supervise and coordinate the work of the Director of Operations, Director of Transportation, Health Services Coordinator, Coordinator of Food Services, and Custodial Supervisor.
    • Supervises new school construction; negotiates with architects, engineers, and contractors; provides cost estimates for requested projects; works closely with legal counsel in construction matters; budgets, purchases, and distributes all school replacement furniture and equipment, administrative school office furniture, and all paper supplies; oversees disposition of surplus and obsolete equipment.
    • Provides overall supervision to the maintenance and plant operation functions that include all schools and support facilities; oversees facility use by non-school groups.
    • Coordinate procurement of contractors' services for maintenance and construction projects funded by the budget and supervise all approved capital improvement construction projects
    • Regularly report the status of approved projects and capital projects to the Superintendent and, as directed, to the School Board. Such reports shall include recommendations on dealing with unexpected circumstances, construction or material supply issues, and any other matter affecting the timely completion of an approved capital project
    • Notifies the Superintendent in a timely manner of any indications of slippage in the construction schedule which are not being addressed properly by the architect or the general contractor
    • Maintains a daily presence on the construction site, monitoring the progress of the work, noting and recording compliance and non-compliance with plans, documenting those activities which may lead to claims by or against the School Board
    • Recommends projects that are not part of the capital improvement plan and monitors them from design to completion
    • Maintains a written log of significant events including pictures during site work and construction
    • Coordinates all financial aspects of approved projects with the Director of Finance
    • Provides for the total transportation requirements of the School District to include daily transportation of students, maintenance and warehouse vehicular requirements, administrative/pool vehicles, and daily courier service.
    • Supervise the corrective and preventive maintenance programs for the school division's physical plant and the motor vehicle fleet
    • Provides for the Health Services requirements of the School District.
    • Coordinates with school staff officials; works directly with directors, supervisors, and principals in resolving school support and services problems; plans, provides policy and assistance to subordinates, establishes priorities and performance standards, and is accountable for the quality and adequacy of support services required by the school system; provides general supervision to the school nutrition program; directs the energy conservation and management program.
    • Provides general supervision for custodial services.
    • Receives and acts on communications directed to the Superintendent from members of the School Board, County Board of Supervisors, and inquiries from students, parents, School District personnel, and members of the local community; as required, researches situations and prepares responses; directs the preparation of support services’ reports and material to be presented to the School Board at regular or special meetings; supervises subordinates in the management and accountability of monies in the overall support requirements of the school system; develops policies, procedures, and regulations to guide and govern operations in support of the School District.
    • Develops goals and objectives in concert with the Superintendent for the Department of Support Services’ activities; attends Board meetings and prepares reports for the School Board as the Superintendent may request; advises the School Board on issues related to Support Services; serves as a member of the Superintendent’s Senior Staff.
    • Coordinate and manage the flow of information within the division and to maintain liaison with the administrative staffs of other governmental agencies
    • Serve as liaison with the police department and the district designee for the crisis management team
    • Be on call 24/7/365 for emergency situations
    • Assume such other responsibilities and perform other duties as may be assigned by the Superintendent

    PHYSICAL REQUIREMENTS:

    While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

    TERMS OF EMPOYMENT:

                12 month contract: Grade 32

     

    EVALUATION

                Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on

                Evaluation of Personnel

     

    VIRGINIA NONDISCRIMINATION DISCLOSURE

    The Prince George County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees.  Prince George County Public Schools (PGCPS) does not discriminate based on race, color, national origin, religion, sex, pregnancy, childbirth or related medical conditions, disability, or veteran status, in employment or in its programs and activities.

     

    ADA ACCOMMODATIONS DISCLOSURE

    Under the Americans with Disabilities Act (ADA), Prince George County Public Schools is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship. Qualified employees are those who hold the necessary degrees, skills, and experience for the job; and who can perform its essential responsibilities list above, with or without an accommodation.

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